OMBA’s banking module is the central hub for all cash movements in your business. Every deposit you receive and every payment you make is recorded here, linked to the chart of accounts, and automatically posted to the general ledger. The module also includes a bank reconciliation workspace where you compare your OMBA cashbook against your actual bank statement and process any outstanding items.Documentation Index
Fetch the complete documentation index at: https://ombamanual.ombaerp.com/llms.txt
Use this file to discover all available pages before exploring further.
Before you record any banking transactions, make sure you have set up at least one bank account in the Chart of Accounts under Administration > Accounts. Each bank account is a ledger account with an account type of Bank. The deposit and payment forms pull the bank selection list directly from these accounts. If no bank accounts exist, the Bank drop-down on the transaction forms will be empty.
Deposits
A deposit records money received into a bank account — for example, a customer payment, a receipt from a debtor, or any other inflow. In OMBA, deposits use a transaction builder pattern: you add individual line items to a list, review the totals, then process the entire batch as a single transaction.Deposit transaction fields
| Field | Description |
|---|---|
| Date | The value date of the deposit |
| Bank (Received Into) | The bank account the funds are being deposited into |
| Payment type | The method of payment (EFT, cash, card, etc.) |
| Payment reference # | Cheque number, EFT reference, or any other payment reference |
| Account – Paid from | The general ledger account the deposit is coming from (e.g. a debtor account) |
| Overdue invoices | Optional — link the deposit to an outstanding invoice |
| Description | Narrative describing the transaction |
| Total amount | Gross amount of the deposit line |
| Withheld amount | Any tax withholding deducted from the payment |
| Net amount | Calculated automatically as total amount minus withheld amount |
Recording a deposit
Open Deposits
Navigate to Banking > Deposits. The screen shows the list of existing deposit transactions.
Set the date and bank account
Select the Date of the deposit using the date picker. Then choose the Bank (Received Into) — the bank account where the funds will land. This account appears as the debit side of the journal entry.
Choose the payment type and reference
Select the Payment Type (for example, EFT, cheque, or cash). Enter the Payment Reference # — for a cheque this is the cheque number; for an EFT this is the bank reference number.
Select the source account and invoice
Choose the Account – Paid From from the chart of accounts. This is the credit side of the journal entry (typically a debtor or income account). If the deposit settles an outstanding invoice, select it from the Overdue Invoices drop-down — OMBA will link the payment to the invoice for debtor reconciliation.
Enter the amount and add to the list
Type the Total Amount. If a withholding tax applies, enter it in Withheld Amount — OMBA calculates the Net Amount automatically. Click Add to List to stage the line item. Repeat this step for additional lines in the same deposit run.
Attach supporting documents
Use the upload area in the footer to attach a PDF copy of the deposit slip or remittance advice. Only PDF files are accepted.
Payments (withdrawals)
Payments record money leaving a bank account — supplier payments, expense reimbursements, or any other outflow. The payment form mirrors the deposit form exactly, with the bank account field labelled Bank (Paid From) and the account field labelled Account – Received By. Go to Banking > Payments, click New, and follow the same builder pattern: fill in the header fields, enter each payment line and click Add to List, optionally attach a PDF, then click Process to post the transaction. The journal entry OMBA creates credits the bank account (reducing the balance) and debits the expense or creditor account you selected.Cheques and bank reconciliation
The Banking > Bank Reconciliation screen (also referred to as cheques in the system) serves two related purposes: tracking cheque numbers on individual transactions, and reconciling your OMBA cashbook against your bank statement.How cheque numbers work
When recording a deposit or payment, the Payment Reference # field accepts a cheque number. This reference is stored with the transaction and appears in the reconciliation cashbook view under the Cheque # column. You can filter the cashbook by cheque number to locate specific transactions quickly.Reconciling your cashbook
The reconciliation workspace lets you load all cashbook entries for a selected bank account and date range, then tick them off against your actual bank statement.Open Bank Reconciliation
Go to Banking > Bank Reconciliation. The header section contains all the controls you need.
Select the bank account and period
Choose the Bank account from the drop-down. Set the From and To dates to match the period on your bank statement.
Enter the statement closing balance
Type the closing balance from your bank statement into the Statement Balance field. OMBA uses this to calculate the difference between the statement and your cashbook.
Load the cashbook
Click Load. OMBA populates the cashbook grid with all deposits and payments for the selected account and period, showing the date, reference, description, cheque number, deposit amount, and withdrawal amount for each entry.
Match transactions
Work through the cashbook entries and click the tick (process) button on each row that appears on your bank statement. OMBA marks the item as confirmed. The Reconciled total in the footer updates as you work.
Review the summary totals
The footer shows five summary figures: Cashbook Balance, Previous Cashbook Balance, Reconciled (matched total), Outstanding (unmatched total), and Difference (cashbook balance minus statement balance). When the difference reaches zero, your books agree with the bank.
Handle outstanding statement items
Switch to the Outstanding from Statement tab to view transactions that appear on the bank statement but not yet in OMBA. For each row, assign an Account, add a Ref, choose the Payment Type, and set the Withheld amount if applicable. Click Process Data to post these items to the cashbook and general ledger.
Importing a bank statement
The reconciliation screen also supports importing statement data from an Excel file. Before uploading, map the column positions of your spreadsheet to OMBA’s fields using the column-number inputs in the import bar:| Input | What to enter |
|---|---|
| Date | Column number containing transaction dates |
| Debit | Column number containing debit (deposit) amounts |
| Credit | Column number containing credit (withdrawal) amounts |
| Details | Column number containing the transaction description |
| Cheque | Column number containing cheque or reference numbers |
How banking transactions post to the general ledger
Every deposit and payment you process in the banking module creates a double-entry journal:| Transaction type | Debit | Credit |
|---|---|---|
| Deposit | Bank account (Received Into) | Source account (Paid From) |
| Payment | Destination account (Received By) | Bank account (Paid From) |