Skip to main content

Documentation Index

Fetch the complete documentation index at: https://ombamanual.ombaerp.com/llms.txt

Use this file to discover all available pages before exploring further.

The General Journal in OMBA is your tool for recording any accounting entry that does not originate from a specific module — adjustments, accruals, corrections, and opening balances. Each journal must balance (total debits equal total credits) before OMBA will allow you to save it.

​
Create a manual journal entry

1

Open the General Journal

From the sidebar, go to Financials → General Journal.
2

Set the journal header

Enter a journal number (or let OMBA assign one automatically), select the posting date, and add a narration describing the purpose of the entry.
3

Add journal lines

For each line, select:
  • Date — the transaction date for that line (defaults to header date)
  • Account — type to search your chart of accounts
  • Description — a line-level description
  • Debit or Credit amount
  • FX Rate — if the transaction is in a foreign currency
Click Add to append the line to the journal grid. The footer shows a running Debit total, Credit total, and Difference — the journal must show zero difference before you can post.
4

Attach a supporting document (optional)

Upload a PDF voucher or invoice using the Upload control in the footer. Attached files are stored against the journal reference for audit purposes.
5

Save and post

Click Process to save the journal. OMBA will warn you if the entry is out of balance. Once saved, go to Transaction Review to post the journal to the ledger.
Posting to a closed fiscal period is blocked. If you need to post to a prior period, ask your system administrator to reopen it in System Administration → Fiscal Year.

​
Import journals from Excel

If you have many lines to enter — for example an opening balance upload — you can import them from a spreadsheet.
1

Prepare your Excel file

Your file must have columns in the order: Date, Account code, Description, Debit, Credit, FX Rate. Ensure all account codes exist in your chart of accounts before importing.
2

Open the journal import

Go to Financials → General Journal and select the Import from Excel option.
3

Upload the file

Select your .xlsx file. OMBA validates each row and reports any errors (e.g., unknown account codes or out-of-balance sub-batches).
4

Review and post

After import, review the lines in the journal grid, then post via Transaction Review.

​
Transaction Review

Transaction Review is where you view, edit, post, and reverse any transaction across all modules. To open a transaction: Go to Financials → Transaction Review, set a From and To date, choose a Transaction Type (or leave as ALL), and click Search. The available transaction types are:
CodeType
JV2General journals
INVSales invoices
PO-Purchase order receipts
PV2Supplier invoices
DP2Bank deposits
PM2Bank payments
TF-Stock transfers
AD-Stock adjustments
TC-Transport claims
DLXStation expenses
DDPStation deposits
DPMStation payments
SHPShop sales
Actions per transaction group:
  • Edit — reopen the transaction for modification (only available for unposted transactions)
  • Post Transaction — commits the transaction to the general ledger; cannot be undone
  • Reverse Transaction — creates an offsetting reversal entry; available on posted transactions
Only users with the FINANCIAL module permission can access Transaction Review and post or reverse entries.

​
Tax amendments

If you need to adjust a tax-payable account balance within a period — for example after an audit finding — use Financials → Tax Amendment.
1

Select the tax amendment type

Choose the tax or levy to adjust (e.g., VAT, NHIL, GETFUND).
2

Set the period and amounts

Enter the start date, end date, and tax year. OMBA retrieves the current computed values. Enter your Taxable Income and Actual Tax adjustments.
3

Save the amendment

Click Save. OMBA posts an adjusting entry to the relevant tax account.